Sample Collection Kit Production, Sample Pickup Service
Mediford Corporation provides sample collection tubes and other materials in customized sets. Each sample collection set is carefully designed and produced to meet the specific requirements of each study, while ensuring ease of use for staff at investigator sites.
Service Details
Sample collection kit production (assembly/delivery)
Kit assembly refers to the process of preparing and organizing testing materials, including tubes used for collecting samples such as blood and urine. For each commissioned clinical study, Mediford Corporation designs and customizes the kit composition based on the study's purpose, target disease, and specific requirements, including the "visit" (the point at which samples are collected from participants) schedule and the test items involved. Based on this design, multiple types of sample collection kits may be prepared as needed and delivered to each participating medical institution according to their requested schedule.
The expiration dates of materials, such as blood collection tubes and aliquot tubes, vary depending on the type of material and manufacturer. Mediford Corporation manages these expiration dates on behalf of clients, ensuring safe and reliable use. Furthermore, sample collection kits can be delivered to each participating medical institution at the timing specified by the sponsor.
Boxes for sample collection kit
Type
Size*
#1
35cm×28cm×5.5cm
#1.5
35cm×28cm×8cm
#3
35cm×28cm×16cm
Type
Size※
#6
35cm×30cm×35cm
#12
58cm×35cm×35cm
*Size: width x depth x height
High-quality sample collection kit and sufficient production capacity
Mediford Corporation has a maximum production capacity of 17,000 visit kits per month and has achieved an annual production volume of over 200,000 visit kits to date. By standardizing production processes and implementing QC procedures, we ensure exceptionally high quality.
Sample pickup service
"Sample pickup" refers to the service of collecting samples, such as blood or urine, from medical institutions and transporting them to our Shimura satellite site in Itabashi, Tokyo. Mediford Corporation has established its own nationwide sample pickup network across Japan. Our dedicated and highly skilled staff, with extensive experience and a proven track record in sample pickup for clinical tests, ensure the safe and reliable handling of samples that require special care during transportation, such as strict temperature control—a critical factor for maintaining quality—and adherence to other specific handling requirements. Leveraging their expertise, our staff ensures that all services are carried out promptly and with the utmost care.
Sample pickup is generally conducted according to the flow outlined below:
Receive a request for sample pickup
Requests for sample pickup are mainly received from staff at each medical institution conducting the study by telephone, fax, or e-mail. Dedicated staff at mediford call center will receive the request and obtain the information necessary for pickup in detail.
Make arrangements for pickup
At the call center, based on the information received, we will arrange sample pickup on a real-time basis with pickup stations throughout Japan via mediford's dedicated system.
Visit the medical institution conducting the study, in accordance with the request details
On the day of pickup, sample pickup staff will visit the medical institution from the nearest base within the nationwide network, at the appointed date, time, and location.
Verification and pickup of the sample onsite
At each medical institution, pickup staff verify and pickup blood, urine, and other sample and test requisition forms at predetermined area. Pickup staff are fully trained and specialized in sample handling. For verification of sample, the pickup staff checks whether the contents of submitted sample such as quantities of tubes and storage conditions match the requested instruction. If there is any discrepancy, the pickup staff promptly contacts the person in charge of the medical institution and takes necessary actions.
Transport the sample to LSI Medience under appropriate temperature control
Picked-up sample are transported using specialized boxes at each predetermined temperature range (ambient, refrigerated, frozen). sample are transported from all over Japan, in the most suitable way for each region, such as air or land, and generally reach to LSI Medience laboratory on the same day as pickup.
Accession of sample
Once the sample arrives at the laboratory, pickup staff will hand it over to mediford's reception staff.
The person in charge of sample reception will count the number of tubes received and check the information written on the sample transportation record (sample transportation work log), temperature record at the time of carry-in and carry-out, and contents of test requisition form enclosed with each sample, to complete the procedure required.
